| Sometimes, races that Pretzel City Sports time need additional services in the area of race consulting, organization, promotion, logistics, etc. Pretzel City Sports provides such services, either on a “fixed cost” basis (when the time required to complete the task can be estimated in advance) or on a “time and materials” basis when it cannot be estimated. For time and material pricing, Pretzel City Sports’ current rate is $40/hr. Such services may include, but are not limited to, the following: - Receive & process all prerace registrations, collect any info omitted from the application, record all information into a database (checks are then sent to race), secure race numbers for the event at no cost and label all preregistration race numbers with all necessary runner information.
- Answer all prerace questions and inquiries, except in matters of vendor participation and sponsorship.
- Assist in determining the course(s) to be used for the day of the event, measure the course “to the foot” for accuracy using surveyors wheel and determine mile marker locations for the course(s).
- Assist in securing insurance for the event.
- Attend a planning meeting for the event(s) (based on availability) to review and determine all “macro” aspects of the race and subsequent meetings if desired.
- Oversee the “day-of” registration process, starting from ½ hr before registration opens to approx. 20 minutes before race start
- Design an 8 ½ by 11 race application in MS Word Format, with artwork supplied by the event.
- Provide templates for possible use in designing an application, suggest content for application and proof the draft of the application prior to printing.
- Review shirt design, raceday registration process, course conceptualization, award categories, events planned as part of race, refreshments to serve, etc. prior to implementation or ordering.
- Supply other equipment needed for the race such as 20 gal water containers, Gatorade coolers, safety pins to secure the race numbers, etc.
- Assist in determining volunteer needs and instruct and assign volunteers that day.
- Identify other races and locations to which the race committee should send applications or send applications to such races on the organization’s behalf.
- Identify resources and methodology for reducing the cost of shirts, awards, online registration, etc.
- Provide direction in securing sponsorship and templates for the use in such a campaign.
Some services, such as the overseeing of the raceday registration process, are only available to races that Pretzel City Sports times. Others, such as course measurement to the foot, are available to all races. |
